Request for Proposal – Event Provider

Hyndburn Borough Council’s Regeneration and Housing Team are seeking to contract with provider(s) to organise and manage an event or a series of events to be held in Accrington Town Square throughout the period of 6th August 2018 to 30th July 2019.

The purpose of this commission is to run an event programme that allows the organiser(s) to promote Accrington Town Centre as a lively market town, and raise awareness to prospective visitors and increase footfall from the wider Hyndburn, East Lancashire and North West Community.


Letters of Intent Due Monday 16th April 2018
Questions Due Monday 23rd April 2018
Answers Issued by Friday 27th April 2018
Proposals Due 10 am Tuesday 8th May 2018
1st Assessment Thursday 10th May 2018
2nd Assessment Wednesday 16th May 2018
Presentation Date Wednesday 23rd May 2018
 Reserve Date for Presentations  Thursday  24th May 2018
 Contract(s) Award  Friday  25th May 2018


Documents to Download Below;

Request For Proposal Event ProvidersDownload 
Appendix 1 Event ApplicationDownload 
Appendix 2 Event Application Guidance NotesDownload 
Appendix 3 Self Assessment for CaterersDownload 
Appendix 4 Terms and ConditionsDownload 
Appendix 5 Example Event ReportDownload 
Appendix 6 Draft Agreement for ServicesDownload 
Appendix 7 Road Closure Application FormDownload