Privacy Notice Food Safety Team

Food Safety Team (including health & safety and infectious diseases)

Who do we hold personal information about ?

People who operate food premises (such as restaurants, take-aways, sandwich shops etc) in the Borough
People who contract certain infectious diseases which are required to be notified to the Council
People who are involved in certain breaches of health and safety legislation which are required to be notified to the Council
People we have to take enforcement action against in connection with food premises, infectious diseases or breaches of health and safety requirements

What types of personal information do we hold ?

We will collect and use the following types of personal information :

Food businesses:

The proprietor’s contact details (such as name, address, telephone number, email address)
The registration form for the food business
Inspection records for the food business

This is usually information that you will supply to us or which we will have compiled during our dealings with the food business

Health & safety matters:

Contact details for those involved (such as name, address, telephone number, email address)
Inspection and / or investigation records

This is usually information that you will supply to us or which we will have compiled during our investigation

Infectious diseases:

Contact details for those affected (such as name, address, telephone number, email address)
Dates of birth of those affected
Contact details for the GP of for those affected (such as name, address, telephone number, email address)
Questionnaires completed by those affected

This is usually information that you or your medical advisor will supply to us or which we will have compiled during our investigation

Enforcement action:

Contact details for witnesses and complainants (such as name, address, telephone number, email address)
Witness statements and details of the complaint
Written notes or recordings of interviews with the person or people under investigation
CCTV footage if available and relevant

This is information which we will have compiled during our investigation or which will have been supplied to us by the complainant and other witnesses

What types of special categories of personal information do we hold ?

We may collect and use personal information about your race or ethnicity where you speak a language other than English. This is usually information that you and / or your medical advisor will supply to us.

We may also collect and use the following types of personal information about you in the case of enforcement matters:

Medical reports from a hospital or GP
Details of previous criminal convictions in respect of those under investigation

We may also collect and use the following types of personal information about you in the case of infectious disease matters:

Hospital test results for those affected
Information about the health and medical condition of those affected
Information about the sexual life of those affected where relevant to the infectious disease

This is usually information that you and / or your medical advisor will supply to us.

What do we use personal information for ?

To process applications to register food businesses
To inspect food businesses
To fulfil our statutory duties in respect of infectious diseases which are required to be notified to the Council
To fulfil our statutory duties in respect of breaches of health and safety legislation which are required to be notified to the Council
To take enforcement action using our statutory powers

What is the legal basis for the use of personal information ?

We will process your personal information (including special categories of personal information) in accordance with our obligations under the Data Protection Act 2018. In particular we will use your personal information:

With your consent; and / or
To protect your vital interests or those of another person; and / or
Where this is necessary to perform a task in the public interest or in the exercise of official authority vested in the Council

We will use your special categories of personal information:

with your consent; and / or
where this is necessary to protect your vital interests or those of another individual where you are physically incapable of giving consent; and / or
where this is necessary for reasons of public interest in the area of public health; and / or
the use of the data is necessary for carrying out our obligations under social protection law; and / or
the use of the data is necessary for the establishment and pursue legal claims

Who might we share your personal information with ?

Sometimes we will share your personal information with other agencies in order to perform a task in the public interest or in the exercise of official authority vested in us. For example, we may share your personal information:

with Public Health England in respect of infectious diseases
(in respect of RIDDOR notifications in health and safety matters we may share the information with any of the following if relevant to the incident in question) with Lancashire County Council (if necessary for safeguarding purposes), the Health & Safety Executive, the Fire Service and the Care Quality Commission
Food business registration forms may be shared with Lancashire County Council Trading Standards Team where we are working jointly in the exercise of our statutory food safety functions